Bookings & scheduling
A booking system for fitness studios
Classes, appointments and spaces in one calendar. Clients book from the app, your site or WhatsApp — and you set the rules.
Schedule · Week of Jul 6–12
0 bookings
Mon
Yoga Flow
7:00
Strength
18:00
Tue
HIIT
8:30
Full
Pilates
9:30
Wed
Yoga Flow
7:00
Waitlist · 3
Boxing
19:00
Thu
Pilates
9:30
HIIT
18:00
Full
Fri
Mobility
8:00
Strength
18:00
Your clients book themselves.
You just watch the calendar fill.
6:50 am
A spot opens up. Nobody has to notice.
Someone drops their spot in the 7:00 Yoga Flow. Ollynk pings the first person on the waitlist, confirms their spot and updates the count — before the coach finishes their coffee.
Cancellation received
Yoga Flow · 7:00 am · 1 spot opens
Waitlist notified
María G. was first in line
Spot confirmed
Class full again · 14/14
2:00 pm
The booking arrives over WhatsApp. On its own.
A client asks about schedules. The AI agent answers with your real information, offers the slot and confirms with a reference — without anyone on your team touching the phone.
Real conversation with Ollynk's agent.
Which fitness classes are available?
We offer 50-minute functional training. Would you like to see the available schedule to book a class?
Yes, the Thursday 2 pm one please
Booking confirmed, Fernando! 🎉 Class: Box Intermediate, Date: Thursday, July 9, 2026, Time: 2:00 PM, Package: 5 Classes, Reference: BK-US3H6Y3V. You'll receive a confirmation email at fernando@g01digital.com. Is there anything else I can help you with?
Today's classes
Select your class to check in
- 2:00 pm · 50 min2 booked
Box Intermediate
Tommy · Box 2
Check-in - 5:30 pm · 45 min9 booked
Functional HIIT
Ana García · Studio A
Check-in
Powered by 
Ollynk
Attendance
8/12
Powered by Ollynk
Saturday, 9:58 am
14 people walk in. Zero lines.
Every client marks their arrival at the front-door kiosk, and the coach checks in anyone missing from their own access. The front desk stops being a bottleneck — and you know exactly who showed up.
You set the rules
Every business runs differently. Configure how bookings, cancellations and charges work — and Ollynk enforces it on every channel, no exceptions, no arguments.
Booking windows
Decide how far ahead clients can book and how late they can cancel without penalty. Per class, per membership or per client type.
Capacity & waitlists
Every class has its exact limit. When it fills up, the waitlist forms itself and hands out spots in order as they open.
Automatic no-show charges
Whoever books and doesn't show pays according to your policy. You set the amount and the exceptions; Ollynk does the charging.
See which plans include itAutomatic reminders
A confirmation at booking and a reminder 24 hours before by email — and over WhatsApp from the Business plan. Fewer no-shows, fewer empty spots.
Meet WhatsApp AIKiosk check-in
Clients mark their arrival at the kiosk (via link) and coaches check people in from their portal. No lines, no special hardware. From the Professional plan.
Bookings on every channel
Your PWA, your website, a kiosk and WhatsApp all write to the same calendar. One capacity count, zero double bookings.
See it in a demoIncluded in every plan. Advanced rules and no-show charges from Professional.